EAST WINDSOR — The 2020 annual audit turned up a number of issues within the Board of Education’s accounts, together with issues with reconciling cafeteria accounts.
Officials blamed a change in accounting programs, however the Board of Finance chairwoman mentioned the findings level to a bigger downside.
“It’s a mismanagement of loads of money that the taxpayers put of their palms and entrust in them,” Finance Board Chairwoman Jerilyn Corso mentioned. “It’s arduous as a result of what’s so irritating is yearly, all people desires to see the Board of Education get money to help the children, however in case you can’t take care of that money, throwing extra money at that downside isn’t the reply.”
The Board of Education has filed a corrective motion plan with the state’s Office of Policy and Management, officers mentioned.
Officials cited the city’s change to the MUNIS accounting system on May 1, whereas the college system didn’t make the change till July 1.
During a Board of Finance assembly final month, Michael Vandeventer, a associate at advisor MahoneySabol, mentioned the primary discovering within the audit was reported as a fabric weak point.
“Bank reconciliations weren’t carried out on the college district’s common fund working money account subsequent to the city’s implementation of a brand new accounting system on May 1, 2020,” Vandeventer mentioned.
The second discovering associated to cafeteria income and was reported as a major deficiency. “Certain cafeteria revenues weren’t reported within the accounting system within the correct interval,” Vandeventer mentioned.
He mentioned three financial institution deposits weren’t recorded as income and grant income obtained by the college district in July and August regarding the prior fiscal yr was not recorded within the correct interval.
Board of Finance member Tom Lansner described the findings as a “bookkeeping oversight.”
Corso, nonetheless, mentioned Lansner’s description is just too delicate.
“I believe that’s a bit of too gentle as a result of if it was a bookkeeping oversight, I have a look at that as one thing small that doesn’t want a corrective motion plan filed to the State of Connecticut,” Corso mentioned.
Superintendent of Schools Christine DeBarge mentioned she remembers Finance Director Amy O’Toole closely pushing for each the college board and the city to make the transition to MUNIS on the similar time, though that didn’t occur.
In a letter to DeBarge and the Board of Education following the Finance Board assembly, Andy Paquette, the college system’s contracted enterprise administrator from TMSolution Inc., mentioned that in earlier years the city Finance Department was accountable for the money and financial institution reconciliations.
That division would work with the college system to reconcile monetary exercise, he mentioned. “Differences can be addressed, collectively,” Paquette mentioned.
“With the conversion to MUNIS, we understood the accountability for the reconciliation of money can be shifted to the Board of Education,” he mentioned. The Board of Education meant for that to occur starting July 1, he added.
Paquette mentioned within the letter that the transition to MUNIS for the Board of Education has not gone as easily as for the city.
He mentioned the college system has had at the very least three totally different implementation consultants, which modified the method.
“Up to as not too long ago as this previous week, the implementation advisor working with us on the financial institution reconciliation didn’t perceive why a earlier implementation advisor arrange a course of a sure manner. Also, our wants do appear to be extra in depth than the city aspect,” Paquette wrote.
DeBarge mentioned the board has accomplished the whole lot that was wanted to be accomplished to right the issues.
“We by no means need to have findings with an audit actually, however we perceive the trigger and so we’ve already corrected these issues,” DeBarge mentioned.